ID Quantique (IDQ) as part of IONQ, is a global leader in quantum-safe communications and quantum detection systems. We provide solutions to protect governments, telecommunication infrastructures, and banking & financial institutions from the “harvest-now, decrypt-later” threat, delivering both terrestrial and space-based quantum-safe networks in live operation globally. Our Quantum Detection Systems push the limits of single-photon detection, powering breakthroughs in quantum communication, sensing, computing, and ultra-sensitive imaging in partnership with top researchers and tech innovators worldwide.

Location: Geneva

Type: Full-time

Department: People

Duration: July 2026 – Jan/Feb 2027

Position Overview

We are seeking a detail-oriented and proactive People Operations Coordinator to join our People team for a maternity leave cover. The People Operations Coordinator will play a key role in supporting daily People operations, maintaining employee records, handling HR documentation, and ensuring the smooth functioning of internal People processes during the maternity leave period. This role is ideal for someone who thrives in a fast-paced environment, values confidentiality, and is excellent working with People Software (HRMS) and People Data Base.

Key Responsibilities

· Coordinate the maintenance and continuous update of physical and digital employee records (contracts, leave, attendance, work authorization documentation, compliance documents, etc.).

· Ensure accurate data entry and management in the HRMS; conduct routine checks and reports to proactively detect, correct, and prevent data inconsistencies or missing information.

· Coordinate the onboarding and offboarding processes, ensuring all stakeholders (IT, managers, finance) to ensure timely system access, equipment requests, and documentation completion.

· Prepare, consolidate, and deliver standardized HR reports and dashboards on key metrics (headcount, turnover, absenteeism, etc.).

· Serve as a point of contact for employee inquiries related to HR policies, benefits, procedures, system navigation, and internal guidelines.

· Manage HR administrative tasks, including follow-up with social insurance providers, work permit documentation/global mobility coordination, and regulatory compliance.

· Monitor leave balances, track absences, and support payroll preparation by ensuring timely and accurate transmission of all relevant data.

· Ensure secure handling of all employee information with data privacy controls aligned to internal policies and legal standards.

· Assist with systems governance, including user access management, permissions review, and HR system improvements.

· Identify opportunities and escalate suggestions to improve HR workflows, increase data accuracy, and enhance the employee experience across People processes.

· Assist the People Team with the reorganisation and maintenance of the internal intranet.

Requirements

· Minimum 2-3 years of experience in HR administration

· Expertise in HR Management Systems (HRMS, ATS, LMS, etc.)

· Experience in payroll or compensation & benefit roles is an advantage

· Fluent in French and English, German is a plus

· Strong skills with IT software (SharePoint, Office 365, MS Forms, Google Workspace, …)

· Strong skills in Excel and Power BI is an advantage

· Strong interest for data analysis & reporting tasks

· Must have solid organizational skills, accuracy, and attention to detail

· At ease in handling sensitive data with a strict commitment to confidentiality.

Preferred Qualifications

· Experience in fast paced environments, technology driven organization.

· HR Swiss certificate

What We Offer

· A role at one of the fastest growing and most exciting Quantum companies in the world.

· A competitive compensation scheme, benefits package and equity plan. All designed to reward excellence.

· Flexible work models that let you balance your life, your family, and your career.

· Ongoing training and development to keep your skills sharp and your growth on track.

· A career development plan within the IonQ group’s companies

· A dynamic, close-knit environment where you collaborate with a global team of experts.

· A performance-driven culture built on trust, teamwork, and shared ambition.

ID Quantique/ IonQ is an equal opportunity employer and considers qualified applicants for employment without regard to race, colour, creed, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other status protected by law.